For freight brokers and forwarders
Stop losing freight quotes in the inbox.
Tareline turns inbound freight RFQs into ready-to-send quote replies in minutes — with your team in approval before anything is sent.
Incoming RFQ email
FTL quote request — Chicago to Atlanta
Body
Need FTL quote from Chicago, IL to Atlanta, GA. Pickup Friday. 20 pallets. Dry van.
Extracted shipment details
Ready for review- Pickup
- Chicago, IL
- Delivery
- Atlanta, GA
- Equipment
- Dry van
- Pickup date
- Friday
- Volume
- 20 pallets
- Status
- Ready for review
Quote draft
Ready-to-send reply
Hi John,
We can cover Chicago, IL → Atlanta, GA this Friday for $2,350 all-in.
Let me know if you want us to proceed.
Approval controls
A team member reviews the reply before anything leaves the inbox.
Where speed gets lost
Your quote desk is probably losing speed between email and response.
RFQs get stuck in shared inboxes
Quote requests arrive through emails, forms, and reps. Some get answered fast. Others sit too long.
Reps waste time retyping shipment details
Pickup, delivery, equipment, dates, pallets, notes, and accessorials get pulled out manually every day.
Slow first response means lost loads
When another broker replies first, your team may never get a second chance.
Watch the quote workflow
See how an inbound freight RFQ moves from email to extracted details, quote draft, approval, and follow-up.
Before and after
Same team. Same inbox. Faster response.
The workflow stays familiar, but the slow handoff from email to quote draft gets compressed.
Manual inbox handling
- 1Customer sends RFQ
- 2Rep opens email
- 3Rep extracts details
- 4Rep checks rates
- 5Rep writes quote
- 6Rep sends response
- 7Follow-up gets forgotten
Quote response layer
- 1RFQ arrives
- 2Tareline extracts details
- 3Quote draft is prepared
- 4Rep reviews and edits
- 5Rep approves and sends
- 6Follow-up is tracked
How it works
From inbound RFQ to ready-to-send quote in five steps.
Connect or forward one shared inbox
Start with one inbox. No full migration. No TMS replacement.
Extract shipment details
Pickup, delivery, dates, equipment, pallets, weight, accessorials, and customer notes.
Apply your quote rules
Use your margin rules, customer context, lane logic, and fallback instructions.
Review before sending
Your team approves every quote draft before anything goes out.
Track speed and follow-up
See response time, open RFQs, follow-up status, and quote activity.
Quote Speed Sprint
Start with one inbox. Prove the speed gain in 14 days.
The Quote Speed Sprint is built around one shared inbox and one quote workflow. We process real inbound RFQs, prepare quote drafts for approval, and measure response time improvement before expanding.
Sprint window
14 days
Start small, measure quote response speed, and decide whether to expand after the team sees real drafts from real requests.
Included in the sprint
One shared inbox
RFQ extraction
Quote drafts
Human approval
Follow-up tracking
Sprint report
Quote desk calculator
How much time does your quote desk lose each week?
Estimate the manual time your team spends reading RFQs, extracting shipment details, preparing replies, and tracking follow-up.
Adjust your quote desk assumptions
Total inbound RFQs handled by the team each working day.
Manual time to read, structure, draft, and note follow-up.
Used for staffing context; RFQ volume is treated as team total.
Days per week the quote desk is actively responding.
Loaded hourly cost estimate for quote response work.
Hours spent per week preparing quote replies
80 hrs
RFQs per day × minutes per quote × working days ÷ 60
Estimated monthly labor cost
$12,124
Weekly prep hours × hourly cost × 4.33
Hours potentially recovered per month
173 hrs
Weekly prep hours × 4.33 × 50%
Simple interpretation
Your team spends approximately 80 hours per week preparing quote replies. If manual prep is reduced by 50%, you could recover around 173 hours per month.
Validate the estimate with real RFQs
This estimate is based on the inputs provided and should be validated against your actual quote workflow during the Quote Speed Sprint.
Works around your stack
You don’t need to replace your TMS to speed up quoting.
Tareline sits on top of your inbox and existing workflow. It prepares quote drafts and tracks response speed without becoming your system of record.
- Works with your current inbox
- Exports to your existing tools
- Starts with one workflow
Shared inbox
Inbound RFQs
Tareline
Drafts and response speed
Existing tools
TMS and records
Quote draft ready
Export, copy, or send through the team’s normal workflow.
Controlled rollout
Built for controlled rollout, not risky automation.
Human approval
Every draft stays in review until a freight team member clears it.
Limited access
Start with a scoped inbox or forwarded RFQs before broader rollout.
Audit trail
Keep visibility into draft status, approvals, and follow-up activity.
No TMS replacement
Tareline supports quote response without becoming your system of record.
Scoped data handling
Use the minimum workflow and data access needed for the first sprint.
FAQ
Common questions from freight teams.
We already have a TMS. Why would we need this?
Tareline does not replace your TMS. It helps with the inbox-to-quote step where requests still need to be read, structured, drafted, reviewed, and followed up.
Our pricing is custom. Can this still work?
Yes. The sprint starts with one workflow, one inbox, and your existing rules. We do not try to handle every quote type on day one.
Can we trust it to send quotes?
Tareline does not auto-send during the sprint. It prepares quote drafts. Your team approves before anything goes out.
How long does setup take?
The first sprint can start with forwarded emails or one shared inbox. No full migration is required.
What happens after the Quote Speed Sprint?
If the sprint reduces response time and your team wants to continue, we move to a monthly plan and expand workflows gradually.
Do you need full access to our systems?
No. The first rollout can begin with limited inbox forwarding or scoped access.
Find out how much speed your quote desk is losing.
Send us one sample RFQ or book a 15-minute call. We’ll show how it would turn into a ready-to-send quote reply.
Get a Quote Speed Audit
Share a few details and we will review where quote response time is getting lost.